Guidelines
Conference Etiquette
Navigate Scientific Gatherings with Grace: Essential Guidelines for Conference Attendees
Conference registration will commence at 8:00 AM on June 16-18, 2025, at United Kingdom. The specific conference room name will be provided in the final program.
Our onsite coordinators will be available at the registration desk to address any queries you may have throughout the event.Throughout the conference, the registration desk will be operational from 8 AM onwards. Upon arrival, attendees will receive their conference kit along with ID card.
Additionally, lunch vouchers will be distributed at the registration desk. Please present these vouchers to the restaurant staff when redeeming your lunch.
Every attendee will be honored with a delegate certificate, personally signed by esteemed members of the organizing committee. The certificates will bear the names and affiliations as per our meticulous records. Should there be any adjustments or special requests concerning the certification, we kindly ask that you notify us at least one month before the commencement of the conference.
Certificates will be disbursed either during the session or promptly after its culmination. We urge participants to remain in the hall until the session concludes to ensure the receipt of their certificate.
Following the event’s conclusion, expect your electronic certificate to arrive via email within 2-3 business days.
The best poster certificate will be awarded after the conference by the organizing committee members.
Please note that there may be minor adjustments to the program for various reasons. We kindly request that you be present in the meeting room from the beginning of the conference on the day of your presentation.
Each speaker will be allocated 20-25 minutes for their presentation. We advise planning your talk to last between 17-19 minutes, allowing time for introductions and questions. To maintain adherence to the schedule, please ensure your presentation starts and concludes promptly as indicated in the agenda.
English is the official language of the conference. Presentations should be submitted in PDF or PPT format, ensuring clarity and legibility of visuals. Please submit your slides 15 days prior to the conference and bring a backup copy on a flash drive or storage device.
Prior to your session, please verify that your presentation is functioning correctly. The meeting room is equipped with essential amenities including a digital projector, screen, microphones, and sound system.
While personal laptops are discouraged, they may be used under exceptional circumstances. Windows/PC users should ensure compatibility with the MAC system utilized at the lectern.
Each presenter will be assigned a unique poster number in the final program. Presenters are required to locate their designated poster display, which will be numbered, and hang their poster one hour before the poster session commences. Hanging materials will be provided on-site.
Poster Dimensions: The display area for each poster on the board measures 1 meter wide by 1 meter high. Presenters should ensure their posters adhere to these dimensions.
Poster Preparation: All posters must be prepared in advance and brought to the conference by the presenters. On-site printing services are not available; therefore, printing should be completed in advance.
Presenter Availability: Presenters are encouraged to be present at their posters throughout the entire poster session to engage with interested attendees and discuss their work.
Poster Collection: Please ensure that you retrieve your poster by the end of the day. Any posters left behind will be discarded.
Virtual Presentation Setup: Virtual presentations offer the convenience of presenting from the comfort of your home or workplace, eliminating the need for travel. Registered participants will receive a meeting invitation with a personalized user ID for webinar access a few days before the event.
Technical Preparation: To minimize last-minute technical issues, we recommend joining the meeting 30 minutes before the scheduled start time.
Presentation Duration: Each speaker will have 20-25 minutes for their presentation. To accommodate an introduction and Q&A session, presenters are advised to plan their talk for 17-19 minutes. Please adhere to the specified presentation times outlined in the program.
Presentation Delivery: Presenters should have their presentation slides open on their devices and be prepared to share their screens when the meeting begins. Alternatively, if you prefer to submit a recorded presentation, please ensure it is accompanied by the PowerPoint file and submitted 10 days prior to the event.